Job Openings

Temporary Position in CCEB Student Office

Job Description:

The incumbent of the role is required to work closely with the Associate/Assistant Chairs (Students & Continuing Education) and have active involvement with the students and its clubs on programmes, activities, and events, including development, outreach and students’ admission matters.

Responsibilities:

Student-related activities and Outreach events

  • Support the activities of student interest groups by assisting with matters such as booking of venue, purchasing of items for the activities etc.
  • Monitor budget expenditure for student interest groups and ensure expenditure is in accordance to stipulated requirements
  • Administer student claims
  • Organize and coordinate school tours and outreach events (eg. Open House, Welcome Tea, TechIgnite etc.) and ensure the smooth execution of the events
  • Prepare logistics and outreach gifts for the events
  • Recruitment of student ambassadors for outreach events

Admissions

  • Organize and coordinate scholarship interviews
  • Answer enquiries from prospective students and parents
  • Generate and monitor statistical data on student intake
  • Student orientation and matriculation

Peer Tutoring

  • Assist in the coordination of peer tutoring sessions

Any other ad-hoc work as assigned by the team.

Requirements:

  • Minimum diploma
  • Those with relevant work experience preferred
  • Strong interpersonal skills
  • Strong knowledge of Microsoft Office
  • Excellent written and communication skills
  • Meticulous
  • Independent but a strong team player

This is a 10-month contract from 1 August 2024 to 31 May 2025.

Interested candidates, please email your resume to CCEB Student Office at [email protected]

Temp Admin Staff for Coursework Postgraduate Studies

Job Description:

We are seeking temporary administrative staff to assist the program director to run the administration for the coursework postgraduate studies.  This position offers an opportunity to gain valuable experience in a dynamic work environment.

 

Programme Operations: Admission

• Monitor the overall progress of admission cycle

• Prepare applicant list and check submitted documents are in order

• Prepare matriculation and distribution of matric cards for incoming students

 

Programme Operations: Academic Services

• Prepare timetables of classes and examinations

• Prepare attendance lists of the modules after add/drop period for records purpose

• Setup teaching evaluations for each mini term

• Book venues for classes and examinations

• Setup modules before each trimester in Oracle

• Setup modules in NTULearn

• Liaise with students for module registrations prior each mini term during add/drop period

• Manage Add/Drop period for every mini term

 

Programme Operations: Examinations

• Prepare and print attendance lists for the modules in each mini-term

• Confirm/Book exam venues and schedule practicum presentations

• Prepare forms for invigilator report (for absentees) and chief invigilator (for collection of examination scripts)

• Prepare spreadsheets with students’ details for Board of Examinations

• Check mark list printouts after the Board of Examinations concluded

 

Programme Operations: Outreach/Marketing Activities

• Organise Outreach Events for prospective students, current students and alumni

• Raise Purchase Requests for catering services via Ariba system

• Prepare ITQ for outreach/marketing related activities

• Prepare workshop/seminar announcements for posting in CCEB

• Book venues for information sessions and seminars

 

Other Administrative Duties

• Manage the onboard processes for Part-time lecturers

• Manage role-based email account

• Assist in the preparation and consolidation of data for reporting purposes where required

• Assist in any ad hoc matters as delegated as required

 

This is a 1-year contract position.

Interested candidates, please send your resume to CCEB Student Office at [email protected]