Job Openings

Job Description:

We are seeking an administrative staff to assist the program director to run the administration for the postgraduate by coursework programme. This position offers an opportunity to gain valuable experience in a dynamic work environment.

Programme Operations: Admission

• Monitor the overall progress of admission cycle
• Prepare applicant list and check submitted documents are in order
• Prepare matriculation and distribution of matric cards for incoming students

Programme Operations: Academic Services

• Prepare timetables of classes and examinations
• Prepare attendance lists of the modules after add/drop period for records purpose
• Setup teaching evaluations for each trimester
• Book venues for classes and examinations
• Setup modules before each trimester in Oracle
• Setup modules in NTULearn
• Liaise with students for module registrations prior each trimester during add/drop period
• Manage Add/Drop period for every trimester

Programme Operations: Examinations

• Prepare and print attendance lists for the modules in each trimester
• Confirm/Book exam venues and schedule practicum presentations
• Prepare forms for invigilator report (for absentees) and chief invigilator (for collection of examination scripts)
• Prepare spreadsheets with students’ details for Board of Examinations
• Check mark list printouts after the Board of Examinations concluded

Programme Operations: Outreach/Marketing Activities

• Organise Outreach Events for prospective students, current students and alumni
• Raise Purchase Requests for catering services via Ariba system
• Prepare ITQ for outreach/marketing related activitiesPrepare workshop/seminar announcements for posting in CCEB
• Book venues for information sessions and seminars

Other Administrative Duties

• Manage the onboard processes for Part-time lecturers
• Manage role-based email account
• Assist in the preparation and consolidation of data for reporting purposes where required
• Assist the recruitment of new staff
• Assist the programme director in tracking the financial status of the programme and make accurate financial projections
• Develop and maintain SOPs for the administration of the MSc programme
• Liaise with University offices to ensure the smooth running of the programme
• Attend meetings by College/University-level committees on MSc programmes
• Assist in any ad hoc matters as delegated as required

Requirements:

Educational Qualification(s)

• Diploma or Bachelor’s degree.
• Specialisation in science or engineering disciplines is preferred but not essential.

Knowledge Required

• Familiarity with admission cycles, matriculation processes, student records management, and academic progression tracking.
• Proficiency in basic productivity tools such as Microsoft Office (Word, Excel, PowerPoint), Microsoft Teams, and Adobe software.
• Ability to prepare, manage, and interpret administrative and academic data for operational and reporting purposes.
• Basic understanding of budget monitoring, cost tracking, and financial forecasting in an academic context.

Relevant Experience

• 3–5 years of administrative experience, preferably in a higher education setting.
• Prior exposure to postgraduate or academic programme coordination will be an added advantage.
• Experience with cross-functional collaboration involving multiple stakeholders (faculty, students, and university departments).
• Entry level, training will be provided.

Skills & Competencies

• Excellent verbal and written communication skills.
• Ability to convey important information clearly and effectively.
• Responsible and independent, with strong time management skills.
• Skilled in multitasking while maintaining attention to detail.
• Good situational awareness and the ability to assess and respond to dynamic conditions effectively.

Other Personal Attributes

• Proactive and positive attitude towards work tasks.
• Strong service orientation.
• Eagerness to learn new skills and systems.
• Self-motivated, with a proactive approach to challenges.
• Analytical thinker with strong problem-solving capabilities.

The School of Chemistry, Chemical Engineering and Biotechnology seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

We regret that only shortlisted candidates will be notified.

Apply via Careers

The School of Chemistry, Chemical Engineering and Biotechnology (CCEB) is seeking to hire a senior technical executive to work closely with academic, technical and research staff and students to support the teaching labs and central research labs operation and safety. The incumbent will provide support to teaching lab by preparing lab consumables, equipment and training. The incumbent will assist academic, teaching assistants, research staff and students on experimental procedure, scientific equipment operation and maintenance.

Responsibilities

• Assist in design/modify and set-up undergraduate teaching experiments including prepare, conduct and supervise laboratory lessons for chemical and biological related experiments.

• Support the faculty, research staff and students in carrying out their research activities including operating, maintaining & training of common lab equipment.

• Guide new and inexperienced users in operation of laboratory equipment. 

• Support the manager to perform diagnostic tests and in-house repair process in the event of equipment failure, engage vendor for periodic calibration and preventive maintenance.

• Ensure adequate lab consumables and manage purchasing of materials and inventory control.

• Liaise with suppliers on equipment setup, repair and maintenance.

• Conduct and maintain good laboratory housekeeping and safe laboratory practices.  

• Carry out strategic budget proposal, tracking expenses associated with lab equipment and consumables.

• Support students’ technical projects and lab tours.

• Perform any other duties as assigned by the reporting officer and school management.

Requirements

• Diploma/degree in science / engineering or equivalent in any relevant field with at least 2 years’ working experience.

• Strong problem solving and troubleshooting skills.

• Experience in handling, operating and maintaining scientific & laboratory equipment such as Microscopy imaging system, HPLC, Spectrometers, Tensile testing meter, Density meters, Autoclaves, etc.

• Basic knowledge on cell, tissue culture / protein analysis / fermentation.

• Effective record keeping of lab chemicals, consumables, equipment inventories and maintenance records.

• Laboratory support and management, with experience in writing standard operating procedures and risk assessments.

The School of Chemistry, Chemical Engineering and Biotechnology seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.